Hiring a Council room or hall
List of Venues
Book a Council room or venue
Booking changes and cancellations
Security bond
Liquor licence
Key collection and return
Liability insurance
Forms and Conditions

Hiring a Council room or hall

Council operates community centres and halls across the region with some rooms and halls available for public hire.

Community Centres are located at Agnes Water, Boyne Island, Calliope and Miriam Vale with Council operated halls at Calliope, Mount Larcom and Yarwun.

Venues differ in the range of facilities and equipment on offer.

Fees and charges apply to the venue hired, length of hire, facilities and equipment used and the nature of the event.   

Recurring venue bookings are welcome, subject to certain conditions of hire being met.

Various halls in our region are operated by community groups and organisations, and as these are not managed by Council, hirers must contact the hall committees directly.

Information and contact details for these halls are in Council’s Community Services Directory.

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List of Venues

Community Centres

• Agnes Water Community Centre - Conditions of Hire
• Boyne-Tannum Community Centre - Conditions of Hire
• Calliope Community Centre - Conditions of Hire
• Miriam Vale Community Centre - Conditions of Hire

Halls

• Calliope RSL Hall - Conditions of Hire
• Mt Larcom Hall - Conditions of Hire
• Yarwun Hall - Conditions of Hire

Other Council-operated meeting venues

• Agnes Water Meeting Room (old Agnes Water Community Centre) - Conditions of Hire
• Agnes Water RTC Room
• Boyne Tannum Community Centre - Conditions of Hire
  • The Heron Room Building
  • The Mt Larcom Room
  • The Kroombit Room 
  • The Port Curtis Room
  • The Castletower Building

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Book a Council room or venue

Step 1 – Select a room or venue from our list of venues and read the relevant venue Conditions of Hire.

Step 2 - Complete a Venue Hire Agreement Form or the Boyne Tannum Community Centre Room Hire Agreement form.

Step 3 – Read the terms and conditions and attach all supporting documentation to your application.

All venue hire rates can be viewed here.    

Submit your completed application form (except for rooms at Boyne Tannum Community Centre) via:

Email      info@gladstone.qld.gov.au  
Post        PO Box 29, Gladstone Qld 4680
or in person at any of Council's customer contact centres.

Submitting an application form does not equate to an approval for a room or venue booking. 

After an application has been assessed, approved and all applicable fees and bonds have been paid, you will receive an approval letter from Council for your room or venue booking.

This approval letter must be able to be shown at any time during your function or event.

For queries or further information contact the Events Booking Officer on 4972 2822 or email info@gladstone.qld.gov.au 

Exception

Bookings for rooms at the Boyne Tannum Community Centre (BTCC) are handled by BTCC staff directly.

All BTCC room hire rates can be viewed here.

For further information or to book a room at BTCC:

Email info@gladstone.qld.gov.au
Phone 4971 9700  Fax 4971 9706
on call in person, Cnr Wyndham & Hayes Ave, Boyne Island.

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Booking changes and cancellations

Changes to bookings or cancellations must be submitted in writing and can be done via email or by using a Venue Hire Amendment Form or a Boyne Tannum Community Centre Hall Hire Amendment Form.

Cancellation of bookings for the hire of premises could incur a fee, dependent on the amount of notice provided.

Amendments to bookings require approval.

Full or partial refund of fees is at the discretion of Council.

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Security bond

A security bond is required to be paid by the hirer at the time of booking as a guarantee of meeting Council conditions of hire requirements and as security against any breakages or additional cleaning resulting from hire.

A Request for Refund of Bond Form can be submitted later.

If there are no breach of hire conditions, bond fees will be returned within four weeks of the use of the facility.

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Liquor licence

The sale of liquor on the premises requires the hirer to acquire relevant State and Federal Government permits and licences.

It is the responsibility of the hirer to contact the Office of Liquor Gaming & Racing (13 74 68) to inquire about liquor licences.

Licences are not required for private functions where liquor is not being sold, e.g. weddings.

Hirers are responsible for hiring of bar staff and ensuring they are aware of their responsibilities and duties.

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Key collection and return

Keys must be collected from a Council customer contact point during administration office hours.

Arrangements for key return may be different depending on the venue and will be stated in the venue’s Conditions of Hire form.

Keys are to be returned on the day of hire, if practicable, or the next working day following a function.

Loss of keys will result in the hirer being invoiced for costs of key replacement.

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Liability insurance

When hosting a function or event on Council controlled land, you must have the correct public liability insurance in place.

Public liability insurance covers your function or event for any losses or damages suffered, or claimed to be suffered, by persons attending your function or event, or as a result of your function or event.

Hirers who use the venue more than 12 times within 12 months, must obtain Public Liability Insurance.

One-off or infrequent hirers are required to complete a Casual Hirers Liability Insurance Form

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