Council operates community centres and halls across the region with some rooms and halls available for public hire.
Community centres are located at Agnes Water, Boyne Island, Calliope and Miriam Vale with Council operated halls at Mount Larcom and Yarwun.
Venues differ in the range of facilities and equipment on offer.
Fees and charges apply to the venue hired, length of hire, facilities and equipment used and the nature of the event.
Recurring venue bookings are welcome, subject to certain conditions of hire being met.
Various halls in our region are operated by community groups and organisations, and as these are not managed by Council, hirers must contact the hall committees directly.
Email info@gladstone.qld.gov.au Post PO Box 29, Gladstone Qld 4680
or in person at any of Council's customer contact centres.
Submitting an application form does not equal approval for a room or venue booking.
After an application has been assessed, approved and all applicable fees and bonds have been paid, you will receive an approval letter from Council for your room or venue booking.
This approval letter must be able to be shown at any time during your function or event.
For queries or further information contact the Facilities Bookings Officer on (07) 4970 0700 or email info@gladstone.qld.gov.au
Booking changes and cancellations
Changes to bookings or cancellations must be submitted in writing and can be done via email or by using a Venue Hire Amendment Form.
Cancellation of bookings for the hire of premises could incur a fee, dependent on the amount of notice provided.
Amendments to bookings require approval.
Full or partial refund of fees is at the discretion of Council.
Security bond
A security bond may be required and when applicable, is to be paid prior to approval of the booking as security against any breakages or additional cleaning resulting from hire.
If there are no breach of hire conditions, bond fees will be returned within four weeks of the use of the facility.
Liquor licence
The sale of liquor on the premises requires the hirer to acquire relevant State and Federal Government permits and licences.
It is the responsibility of the hirer to contact the Office of Liquor Gaming & Racing (13 74 68) to inquire about liquor licences.
Licences are not required for private functions where liquor is not being sold, e.g. weddings.
Hirers are responsible for hiring of bar staff and ensuring they are aware of their responsibilities and duties.
Key collection and return
Keys must be collected from a Council customer contact point during administration office hours.
Arrangements for key return may be different depending on the venue and will be stated in the venue’s Conditions of Hire form.
Keys are to be returned on the day of hire, if practicable, or the next working day following a function.
Loss of keys will result in the hirer being invoiced for costs of key replacement.
Liability insurance
When hosting a function or event on Council controlled land, you must have the correct public liability insurance in place.
Public liability insurance covers your function or event for any losses or damages suffered, or claimed to be suffered, by persons attending your function or event, or as a result of your function or event.
Hirers who use the venue more than 12 times within 12 months, must obtain Public Liability Insurance.
