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    • Pets and Animals
        BackPets and Animals
      • Breeding Permits
      • Dangerous and Prohibited Animals
      • Dogs in Public Places
      • Impounded Animals
      • Lost and Found
      • Microchipping
      • Pet Pals Program
      • Registration
      • Requirements for Animal Owners
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      • Advanced Water Meters
      • Bin Collection Day
      • Buying Building Renovation
      • Glad to be in Gladstone
      • EzyBill
      • Pay, Apply and Report
      • Mapping
      • Rates
      • Regulated Parking
      • Update Your Details
      • Waste and Recycling
      • Water Meters
      • Water Wise
    • Report
        BackReport
      • Abandoned Vehicles
      • Claims against Council
      • Environmental and Noise Complaints
      • Illegal Dumping
      • Overgrown and Unsightly Premises
      • Problem Animals
      • Signs and Abandoned Goods Register
      • Straying Livestock
    • Environment
        BackEnvironment
      • Air Quality
      • Biodiversity
      • Biosecurity
      • Blue-green algae blooms
      • Bushfire Mitigation
      • Coasts and Coastal Vegetation
      • CoastSnap
      • Conservation Programs and Initiatives
      • Erosion and Sediment Control
      • Feral Animals
      • First Nations Fire and Land Officer
      • Landfill Gas Abatement
      • Mosquitoes
      • Pests and Weeds
      • Weed Spray Equipment Hire
      • Wildlife
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      • Community Engagement
      • Connecting Council with Curriculum
      • Community Safety
      • Community Services Directory
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      • Other Funding Sources
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      • Immunisations
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      • Transfer Stations and Landfills
      • Water
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      • Gladstone Regional Events Strategy
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      • Book a Park
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      • Who needs a food licence
      • Apply, Amend or Cancel
      • Food Safety
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      • Backflow Prevention
      • Commercial Activities on Council Land
      • Caravan Parks and Camping Grounds
      • Environmentally Relevant Activities
      • Standpipes
      • Trade Waste
      • Tattooing and Piercing
      • Water Carriers
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  • Events
      BackEvents
    • Gladstone Regional Events Strategy
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      BackParks and Recreation
    • Parks
    • Book a Park
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    • Tours
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  • Gladstone Regional Art Gallery & Museum
      BackGladstone Regional Art Gallery & Museum
    • Local Heritage Register
    • Sister City Program
  • Gladstone Entertainment Convention Centre
  • Tourism
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    • RV Friendly Information

Book a Park

Do I need to book a park?

Council has various parks, foreshores and open spaces across the region which can be booked for weddings, parties, markets, festivals and events.

Park bookings are required for:

  • Weddings
  • Functions for 25 people or more
  • Public events
  • Permission for a jumping castle (or similar)
  • Permission for animals (pony rides, petting zoo)
  • Fundraising events
  • Functions with alcohol
  • Functions requiring electricity or vehicle access into the park
  • Incorporated bodies, not-for-profit organisations, sporting clubs or associations.

Book a Council park

Step 1 – Select a park from our list of venue and park booking sites. 

Step 2 – Select and complete the appropriate application form.

Park Booking Application Form - Private Function

  • Book a park for a private, invite-only function.
  • Tentative bookings are not accepted for private function bookings. Contact Council on (07) 4970 0700 to check date availability, but a booking will not be created until a completed application form is submitted.
  • Form needs to be submitted two weeks prior to function.
  • Fees must be paid in full within one week of application date.

Park Booking Application Form - Community Entertainment Event

  • Book a park for an event that is open to the public.
  • Contact Council on (07) 4970 0700 to check date availability and to make a tentative booking.
  • Form needs to be submitted 28 days prior to event.
  • Fees must be paid in full within two weeks of application date.
  • You may need to contact other business units within Council to ensure you have all required licences and permits before hosting your event.

Step 3 – Complete all relevant sections of the form, read the terms and conditions and attach all supporting documentation to your application.

Submit your completed application form via:

Email      info@gladstone.qld.gov.au
Post        PO Box 29, Gladstone Qld 4680
or in person at any Council Office or Rural Transaction Centre.

Submitting an application form does not equate to an approval for a park booking. 

After an application has been assessed, approved and all applicable fees and bonds have been paid, you will receive an approval letter from Council for your park or hall booking.

This approval letter must be able to be shown at any time during your function or event.

For queries or further information contact the Events Booking Officer on (07) 4970 0700 or email info@gladstone.qld.gov.au 

Booking changes and cancellations

Changes to bookings or cancellations must be submitted in writing and can be done via email or by using a Park Booking Amendment Form  at least one week before the function or event.

Amendments to bookings require approval.

Full or partial refund of fees is at the discretion of Council.

Permit for alcohol

Apply for an alcohol consumption permit for a park event using a Park Booking Application Form.

Proof of age is required and identification provided must be in the same name as the applicant.

If approved, you will receive an alcohol consumption permit with an approval letter.

This permit must be displayed at the function or event at all times.

Access to electricity

Not all parks have electricity, contact the Events Booking Officer on (07) 4970 0700 for further information.

Is a bond required?

A security bond may be required for private function bookings for 100+ people, or if the booking is determined to be a high-risk private function or community entertainment event. 

The bond amount will be determined at the discretion of Council following a review of your application - a Council officer will discuss this with you during the application approval process.

Is a pre-event/post-event onsite meeting required?

You may be required to attend a pre-event and/or post-event onsite meeting with a Council officer, depending on the type of function or event that you have requested.

A Council officer will discuss with you if an onsite meeting is required, and confirmation of the meeting time will be detailed in your approval letter.

You can also request an onsite meeting for a private function on your application form, if you feel one is required.

Liability insurance

When hosting a function or event on Council controlled land, you must have the correct public liability insurance in place.

Public liability insurance covers your function or event for any losses or damages suffered, or claimed to be suffered, by persons attending your function or event, or as a result of your function or event.

Council can extend its liability insurance to cover casual hirers of Council parks, if you have no more than 10 bookings within 12 months, and are not an incorporated body, sporting group, business, association or not-for-profit group of any kind.

Council cannot extend its liability insurance cover if you plan to charge a fee to enter your function or event, even if no profit is made, or all profits are donated to charity.

If you are hosting more than 10 bookings per calendar year, you are an incorporated body, sporting group, business, association, or not-forprofit group of any kind, or if you are charging an entry fee, you will need to source your own public liability insurance to a sum of no less than $10 million.

A copy of your certificate of currency must be provided to Council before the function or event date.

Indemnity to Council

Indemnity clauses are commonly found in commercial contracts. In simple terms, an indemnity is a promise to “hold harmless” the other party, should a particular issue occur.

When hosting a function or event on Council land you are entering into a contract with Council, and Council is responsible for ensuring that all equipment, structures and assets provided in the park are in working condition, are well maintained and are safe for use.

Items taken to the park for the function or event (chairs, tables, electrical equipment etc) are the responsibility of the park hirer who must ensure that they are in working condition, are well maintained and are safe for use.

By signing the indemnity clause in the application form, the hirer accepts that this is the division of responsibility.

Regardless of whether you have provided your own liability insurance or if you have chosen to be covered by Council’s liability insurance, this division of responsibility remains the same.

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SELECT
  • Events
      BackEvents
    • Gladstone Regional Events Strategy
  • Parks and Recreation
      BackParks and Recreation
    • Parks
    • Book a Park
    • Camping and Beaches
    • Cycling and Walking
    • Facilities
    • Pools and Aquatic Centres
    • Skate Parks
  • Tondoon Botanic Gardens
      BackTondoon Botanic Gardens
    • What's On
    • Education
    • Facilities
    • Need to Know
    • Our Strategy
    • Plan Your Visit
    • Subscribe
    • Tours
    • Venue Hire
    • Volunteering
  • Gladstone Regional Libraries
  • Gladstone Regional Art Gallery & Museum
      BackGladstone Regional Art Gallery & Museum
    • Local Heritage Register
    • Sister City Program
  • Gladstone Entertainment Convention Centre
  • Tourism
      BackTourism
    • RV Friendly Information
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Postal Address

PO Box 29, Gladstone Qld 4680

Council Offices

101 Goondoon Street, Gladstone Qld 4680
3 Don Cameron Drive, Calliope Qld 4680
41 Blomfield Street, Miriam Vale Qld 4677
Cnr Wyndham & Hayes Avenues, Boyne Island Qld 4680

Rural Transaction Centres

71 Springs Road, Agnes Water Qld 4677
47 Raglan Street, Mount Larcom Qld 4695

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Footer Acknowledgement

Gladstone Regional Council would like to acknowledge the Bailai, the Gurang, the Gooreng Gooreng and the Taribelang Bunda people who are the traditional custodians of this land. Gladstone Regional Council would also like to pay respect to Elders both past, present and emerging, and extend that respect to other Aboriginal and Torres Strait Islander people. Learn more about Council's Reconciliation Action Plan (RAP).

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