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The biennial Mayor’s Charity Ball will be held on Saturday, May 31, 2025. Beneficiary nominations close Friday 30 August, 2024.
The Mayor’s Charity Ball is a biennial gala event that raises funds for local community beneficiaries. Beneficiary applications are now open and close Friday 30 August, 2024..
The event brings together the community to experience a gala evening of food, wine, music and dancing, all the while fundraising for local charities.
Designed around the theme – ‘Midnight in Paris’, this year’s Mayor’s Charity Ball will be another sell out affair to remember.
The seventh biennial Mayor’s Charity Ball was held on Saturday, May 27, 2023. The sell out event raised $123,517.42 for three local beneficiaries.
Sponsorship Opportunity
Sponsorship provides the combined benefit of gaining valuable exposure within the community, whilst also supporting local charities.
If you would like to be a part of this event, and help to contribute support local charities, please contact Council for more information.
Please direct any questions relating to the 2025 Mayor’s Charity Ball to Council via phone: (07) 4972 2822 or email geccrsvp@gladstone.qld.gov.au.
Beneficiaries
Local charities are invited to apply to be a beneficiary and receive financial support from funds raised.
Please note, selected beneficiaries for the 2025 Mayor’s Charity Ball will be required to enter into a Fundraising Agreement with Council and provide an acquittal of the funding . Proposed projects must be completed within 12 months from the 2025 Mayor’s Charity Ball date.
The acquittal date is set for 25 May 2026. View the Terms and Conditions.
If you would like to apply to be a beneficiary please complete the online form.
Nominations close Friday 30 August 2024.
Terms & Conditions for Beneficiary Selection
CHARITY LOCATION
Charities wishing to share in the proceeds of the bi-annual Gladstone Regional Council Mayor’s Charity Ball must be located within the Gladstone Regional Council area and registered as a charity under the Collections Act 1966 (Qld). Charities must detail their innovations and show their connection to the community of the Gladstone Region. Charities must also demonstrate the diversity of how the proceeds will benefit Gladstone regional community members.
FUNDING
A decision will be made by the organising committee who will receive proceeds from the event each year. There will generally be 3 chosen beneficiaries and the split of proceeds will be decided based on applications provided. Any decisions made are final. Preference will be given to programs/projects that directly align with Council’s strategic objectives.
TYPE OF ASSISTANCE
Financial assistance may be granted to the Community Beneficiary to support the following:
- Mobility and learning aids
- Educational equipment and assistance
- Sporting infrastructure or equipment
- Motor vehicles
- Building projects or modifications
- Recreational and respite programs
- New/innovative technologies
- Equipment
Financial assistance is unlikely to be granted for:
- Sponsorship, fundraising appeals or scholarships
- Religious or political purposes
- General operations or running costs
- Projects outside of the Gladstone region
- Personal assistance
EVENT SUPPORT
It is a condition of acceptance that any beneficiary selected will enter into a Fundraising Agreement, which will include conditions that the beneficiary:
- Appoints Council to conduct appeals for support associated with the Ball on behalf of the beneficiary.
- Authorises Council to promote in advertising and promotion of the Ball and sourcing of sponsorship that the profits will be distributed to beneficiaries.
- Authorises Council to supply the beneficiary’s logo for use in promotional material.
- Actively promote the event through all mediums available to it, as well as actively participate in any Public Relations/Media opportunities.
- Provide an active representative on the organising Committee.
- Play an active role in the Fundraising preparations of the event, including having the capacity to source:
- the sale of 3 x tables of 10 to the event
- Capacity to source a minimum of 2 x Live or 5 x Silent Auction Items
- volunteers to work at the event
ACQUITTAL
An acquittal of the funding spend will be required for any beneficiaries of the 2025 Santos GLNG Mayor's Charity Ball. Proposed projects must be completed within 12 months from the date of the 2025 Mayor’s Charity Ball. The acquittal date is set for 25 May 2026.
OTHER
The organisation/charity seeking selection as the Community Beneficiary must not:
- Bring or have the likelihood of bringing GRC and/or the 2025 Santos GLNG Mayor's Charity Ball into public disrepute, contempt, scandal or ridicule;
- Offend or likely to offend public opinion; or
- Reflect unfavourably upon Gladstone Regional Council’s reputation.