Suppliers interested in supplying goods and services to Gladstone Regional Council are encouraged to complete our Supplier Interest Form. Our team will use the information you complete in the form to contact suppliers for any future tendering opportunities relevant to the goods or services their business offers.
Supplier Interest Form
Following completion of this form, suppliers are encouraged to register on VendorPanel Marketplace to access and submit tenders.
Further information on VendorPanel Marketplace can be found on the next page.
Current public tenders from Gladstone Regional Council are shown below (when available) and can be accessed via https://www.vendorpanel.com.au/Gladstone/Tenders.
View current tenders on VendorPanel
Suppliers interested in supplying goods and services to Gladstone Regional Council are encouraged to register at https://www.vendorpanel.com.au/Marketplace.aspx. VendorPanel Marketplace is entirely free for suppliers and offers a way to open your business up to more opportunities with Council and hundreds of large buying organisations.
Once registered, suppliers can receive invitations to tender and quote on work across dozens of categories, from construction to consulting and goods supply. Suppliers can even access quotes or tenders on the run through the VendorPanel mobile app.
The platform manages all communication between buyers and suppliers during the procurement process, reducing admin, saving time and ensuring procurement best practice is followed.
To register your business, visit https://www.vendorpanel.com.au/Marketplace.aspx, click ‘register now’, then select your business category and enter some details. You will then be sent an invitation to join Vendor Panel and complete your profile.
The following is a high-level overview of Gladstone Regional Council's (Council's) tendering process:
1. Tender released
Tender released, public notice made on website and on socials. Suppliers access tender, ask questions and submit conforming tender via VendorPanel.
2. Closed and evaluated
Tenders are downloaded, reviewed and evaluated by Council staff. Clarifications made if required. Tenders are shortlisted and level 2 reviews are performed (Safety and Environment).
3. Tender awarded
Internal approval for award of the tender and Council approval if required. Notification to awarded supplier and contract signed electronically.
4. Contract commencement
Online safety portal onboarding (Beakon), vendor onboarding (EFTsure) and contract kick-off meetings.
The Invitation to Tender (ITT) document is made up of the following four sections:
Section 1 - Tendering Conditions
What is it? Tendering conditions.
What do you need to do? Supplier to review.
What are some critical points?
- Consider dates and timeliness outlined
- Evalutation criteria
- Point of contact.
Section 2 - Contract Conditions
What is it? Proposed contract.
What do you need to do? Supplier to review.
What are some critical points?
- Term (contract duration)
- Pricing structure
- Pricing increase process
- Insurance requirements.
Section 3 - Scope of Work
What is it? Scope.
What do you need to do? Supplier to review.
What are some critical points?
- Work/services requirements, sepcifications and delivery dates
- Council's Safety and environmental requirements
- Key Performance Indicators (KPIs)
- Attachments and drawings.
Section 4 - Tenderer's Offer
What is it?Tender response document.
What do you need to do? Supplier tofill out each section and required attachment(s).
What are some critical points?
- Company name must align to ASICs or ABN lookup
- Checklist at the start lists mandatory response documents
- Local office must be evidenced to qualify for local business.
The following are the dos and don'ts of tendering with Council:
☑ Ask questions during the open tender period
☑ Proofread and sign the Section 4 tenderer’s offer document
☑ Complete in full all returnable documents
☑ Review contract terms proposed
☑ Allow enough time to upload tender in VendorPanel
☑ Ensure all pricing rates have been included.
☐ Do not directly contact Council staff outside of the Contracts Team
☐ Do not include irrelevant information in your tender
☐ Do not submit tender via email, post or in person
☐ Do not return a signed contract with your tender.
Can I resubmit my previous tender documents if it is the same activity?
No, you must prepare a new tender based on the Invitation to Tender (ITT) requirements.
When will I know the outcome of the tender?
For panel contracts, it streamlines engagement for jobs with Council.
Suppliers not under a panel contract would require additional effort when quoting (i.e. including licences, insurances and safety and environment with every individual job).
How will I be engaged under a panel contract?
Suppliers on a panel contract have their details on Council’s contracts register, for all Council employees to access.
Contact could be phone, email, or the VendorPanel system seeking a proposal.
What should I do if I am not appointed to a panel contract?
Request for feedback and consider submitting for any refresh opportunities.
Council is working towards increasing refresh opportunities over the life of panel contracts.
This is a retender to invite new suppliers.
What is the difference between a panel contract (RPQS), and a Preferred Supplier Arrangement (PSA)?
RPQS is a panel or a group of suppliers with no fixed commitment or schedule.
A PSA is a single supplier for a fixed commitment of scheduled work.
Local Buy establishes pre-qualified supplier arrangements for use by councils and other government entities. You can access current tender opportunities via https://www.localbuy.net.au/Arrangements.
For further information on Local Buy, visit https://www.localbuy.net.au/.
Gladstone Regional Council utilises Local Buy for the purchase of some goods and services.