Book A Hall or Venue
Book a Council Park
Council welcomes the community to use Gladstone Region parks and recreation areas. Council does not require bookings for small gatherings under 25 people such as picnics and barbecues, however, if you are planning an event with over 25 people, Wedding, Community Function or would like to utilise electricity and/or consume alcohol in a Council Park, you are advised to book with Council to avoid disappointment on the day.
To make a park booking:
|Step 1 || |
Contact Council's Park Bookings Team on (07) 4977 6899 to check availability and make a tentative booking.
Park Bookings must be made a minimum of 5 days in advance. Council will lodge your booking as tentative for a period of 28 days. If application and payment is not lodged within 28 days, Council reserves the right to cancel the tentative booking.
Large community events must be made a minimum of 28 days in advance.
|Step 2 || |
Download a copy of the relevant Park Booking form and complete all details as required (including check-list on page 2).
Please be advised that by signing and submitting the application form, you agree to all Terms and Conditions associated with the booking and use of the park.
|Step 3 || |
Bring your completed application form into your nearest Council Customer Service Office or you may submit via email to firstname.lastname@example.org.
If you require permission for alcohol at your event you are required to provide ID upon submitting your application. Please note the ID provided must be in the name of the applicant.
NB. Bookings at the Tondoon Botanic Gardens require a compulsory Onsite Meeting or Pre-Event Discussion over the phone with a staff member of the Tondoon Botanic Gardens. An appointment date/time will be allocated and the applicant will be notified of the date/time within the confirmation letter. Onsites are booked at least 1-2 weeks prior to your event at the Tondoon Botanic Gardens and are only available on Tuesdays & Wednesday between 8:30am to 10:00am. The purpose of the onsite meeting is to provide instructions to Tondoon Gardens Gound Staff on the general requirements of the function.
|Step 4 || |
Council will send you a confirmation letter for your park booking.
If you have requested permission to consume alcohol at your event, and this has been approved, Council will send you a "Wet Area" sign that must be clearly displayed at your event.
If you wish to utilise the electricity within a Council Parkland, you may be required to obtain a key from a Council Administration Officer the last weekday prior to your event. You will be required to supply a CASH ONLY bond deposit to obtain this key. Please note that the key must be returned to Council the following weekday after your event. On return of the key you will receive your CASH ONLY bond depost back.
Changes to Bookings: Any changes to your park booking must be made 5 days in advance in writing to Council prior to the function/event taking place. Council cannot guarantee any changes will be approved.
Cancellations: Cancellations must be made 5 days in advance in writing to Council prior to the function/event taking place. Council does not refund Park Bookings for reasons such as "unfavourable weather, rain, storm etc".
Remember, Council Parks are public open space and must aways be accessible by all of the community. Exclusivity to a site or area is never guaranteed. Picnic shelters and barbecues can not be booked and are used on a first-come, fist-served basis. It is also recommended that you bring your own firewood if planning on using a wood-fired barbecue so as to avoid disappointment. Council replenishes firewood supplies in some parks on a weekly basis but cannot guarantee supplies.