Club Management Club Management

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Incorporation

There is no legal necessity for a sport or recreation club to become incorporated if it remains a voluntary association. However, any not-for-profit group with five or more members should consider the benefits of becoming incorporated. These include:

  • Having club members protected, to a certain extent, from being sued individually if someone is injured while involved in activities run by your club;
  • Improving your club's fundraising ability and eligibility for grants (many local councils insist on a club becoming incorporated before allocating funds); and
  • Making it easier to enter into leases, to open and operate bank accounts and to borrow money.

For more information see below.

Starting a Club - Find out everything you need to know from the Australian Sports Commission when incorporating a newly formed club.

Why Your Club Should Incorporate - An easy to understand flyer detailing information on why your club should incorporate.

Guidelines for Incorporating in Queensland - Review the guidelines from the Office of Fair Trading QLD.

Incorporated associations application form - Ready to apply? Complete the application form and lodge it through the Office of Fair Trading.

Planning

Whether at national, state or local level, organisations need to plan long-term in order to grow. Planning helps to:

  • look at where the organisation has come from, where it is now, where it wants to go and how it is going to get there;
  • identify the main objectives of the organisation;
  • encourage the members to get involved in the development of the organisation;
  • ensure that resources (human, physical and financial) are used effectively;
  • evaluate the organisation; and
  • bring order into the hectic business of running a sporting organisation.

For more information see below.

Planning in Sport PDF - an informative document from the Australian Sports Commission detailing good practices for sporting organisations.

Yearly Plan on a Page - a simple, yet effective, example of a club's yearly or seasonal plan on one page. This plan can reviewed and evaluated at the club's AGM each year. It is a simple visual cue to remind and/or promote to all members, the goals and future direction of the club. Display it in the Club House, newsletters, meeting minutes and promotional materials to prospective members and sponsors.

Template for Strategic Planning - an extensive template designed to help sporting clubs with strategic business planning.

The Constitution

Sport and recreation organisations should have a constitution setting out members' rights and liabilities. The constitution is a document establishing the organisation and setting out the purpose for which it has come together and all of the rules under which it proposes to operate. It must reflect the way in which the organisation works.

No two organisations are the same in their aims and objectives. However, there are examples of generic constitutions which can be modified to suit most sport and recreation organisations. In any constitutions there are certain matters which are common and which should always be included for the protection of members.

For more information see the links and PDF documents.

Sporting Club Constitution example /  QLD Cricket Constitution example 2 - Read through various examples to help guide your own club's constitution.

Specifications of a Constitution PDF - a simple flyer stipulating what is needed in your constitution.

Committee Management - Roles of the Committee

Community organisations elect a committee to provide general oversight of club operations. Committee members are elected to make decisions on behalf of the membership. It is important, however, to include the members in developing the strategic direction (see planning) of the organisation.

The core of a club committee should consists of:

Other key positions should specifically address the key needs of the organisation. For many clubs, these needs are:

For more information see below.

Committee Management Fact Sheet - Read through the fact sheet to learn helpful ways to manage your committee.

Roles & Responsibilities - The Australian Sports Commission has various resources to guide you through the roles and responsibilites of club management.

Committee Functions see Section 7 - Implement modern governance strategies to ensure continuity within your committee.